I. BALLOON DÉCOR PRICING and POLICIES
A. DÉCOR PRICING – OVERVIEW
Beginning of installation
time prior to 8am, any day: $200 minimum.
Completion of installation after 6pm, any day: $200 minimum.
or Sunday, set-up between 8am and 6pm: $250 minimum.
There is no minimum purchase for times not noted above.
Mid-Day Standard SET-UP (8am-6pm, daily): 10%, with a $75 minimum.
Mid-Day Expedited SET-UP (8am-6pm,
daily): 10%-25%, with a $75 minimum.
After hours SET-UP (Prior to 8 or after 6pm, daily): 10% to 30%, with a $95 minimum.
Hi-time SET-UP at any time (using lifts): 15% to 30%, with a $125 minimum.
STRIKE FEE (TEAR-DOWN)
STRIKE FEES (8am-6pm, daily): $45/hr with a $45 minimum.
After hours STRIKE FEES (6pm-8am): $75/hr with a $75 minimum.
After making a reservation, customer is subject to a 50% cancellation fee if cancelled within 30
days of event.
IndyBalloons takes pride in delivering quality balloon products.
Purchase of Balloon
Decor involves design time, scheduling, labor, materials and installation.
We cannot guarantee products after delivery,
or in adverse weather conditions.
IndyBalloons also cannot be responsible for crowds touching decor, or for staff handling
or attempting to move decor.
No refunds are available.
B. DÉCOR PRICING - DETAIL
Using BASE PRICES, along with
the information provided below, it is possible to determine the approximate cost of an installation. However, for guaranteed
pricing, please contact our offices for a written quote. We also encourage customers to reserve event dates as early as possible,
up to six months in advance.
Our decor price structure includes four parts:
1. BASE PRICE
3. STRIKE FEE
4. OTHER FEES
Why is it necessary to have four parts? Why can’t everything
be rolled into the BASE PRICE?
1. The BASE PRICE is the charge for labor and materials required to produce the
2. The SET-UP FEE is the charge to transport the decor and/or materials to the final display location. It
is the cost of people and vehicles traveling, transporting, and positioning.
3. The STRIKE FEE is the flip-side
of the SET-UP FEE. It is the cost to remove the decor. It is not charged when the customer or the facility accepts responsibility
for removing the decor.
4. Other fees cover unusual expenses such as lift rentals and electrical power user fees.
1. BASE PRICE
The cost of labor and materials to produce the décor.
For example, the base price of a cluster arch is $10 -
$15 per linear foot.
Minimum order requirements for specific times are noted below. There is no minimum base purchase
required at other times. Higher minimums are required for areas beyond the Indianapolis Metro Area. A 2-hour minimum
set-up time frame is requested.
Beginning of installation time prior to 8am, any day: $300 minimum.
of installation after 6pm, any day: $300 minimum.
Saturday or Sunday, set-up between 8am and 6pm: $250 minimum.
2. SET-UP FEE
Mid-Day Standard SET-UP (8am-6pm, daily): 10%, with a $55 minimum.
Mid-Day Expedited SET-UP
(8am-6pm, daily): 10%-25%, with a $55 minimum.
After hours SET-UP (Prior to 8 or after 6pm, daily): 10% to 30%, with
a $75 minimum.
Hi-time SET-UP at any time (using lifts): 15% to 30%, with a $125 minimum.
Higher SET-UP FEES
will be calculated on a case by case basis for areas beyond the Indianapolis Metro Area.
3. STRIKE FEE
Standard STRIKE FEES (8am-6pm, daily): $45/hr with a $55 minimum.
After hours STRIKE FEES (6pm-8am): $75/hr with a
Higher STRIKE FEES will be calculated on a case by case basis for areas beyond the Indianapolis Metro
4. OTHER FEES
Additional charges apply for lift rentals and electrical user fees.
OUTDOOR DECOR (WEATHER) POLICY:
Decor adds wonderful color and impact to any event. However, no
one can control the weather - even professional meteorologists cannot accurately predict it. Therefore, in the event of inclement weather the following policy applies:
Once Decor has been completed or delivered, IndyBalloons is NOT responsible for inclement
wind or weather causing damage to Decor, or cancellation of an event. IndyBalloons also cannot be responsible for damage
caused by crowds or event staff moving or attempting to move or handle decor.
D. HELIUM TANK
Call for current pricing.
2. RENTAL PERIOD
Tank rentals are for a 3 day period. There is a $0.50
per day tank rental fee for each day beyond the 3 day rental period.
Tank rental includes an inflator nozzle.
LOST OR DANAGED EQUIPMENT
is responsible for equipment in his possession, including replacement fees for lost, stolen or damaged equipment. Replacement
nozzle costs range from $45.00 to $125.00 based on the type of nozzle. Replacement tank costs range from $250.00 to $750.00
based on the tank size. Customer agrees that credit card used for rental may be used by IndyBalloons to collect these fees.
5. REPLACEMENT COST PROCEDURE
If equipment has been damaged, lost or stolen,
IndyBalloons will charge the credit card used to rent the equipment the replacement cost fee. If equipment is missing, IndyBalloons
will hold these fees for 30 days. Customer has these 30 days to locate missing equipment and return it in good condition to
IndyBalloons. If equipment is not returned within this 30 day period, customer forfeits the replacement fees being held by
IndyBalloons to pay for missing equipment.
Please read entire policies document.
See above for Decor
Rental rates quoted are
for a per-day use. If equipment is needed or a longer period of time, please contact us for rate quotes. All equipment rental
charges are for time out whether used or not. Some items are daytime only rentals.
payment is due at or before delivery. We accept Cash, Visa, MasterCard, Discover and American Express. Sorry, no personal
checks. A valid credit card is required for all orders even if paying cash. The credit card serves as the security deposit.
Billed accounts will be assessed a $35 billing fee if payment is not completed at delivery. $35 will be assessed every 10
days thereafter until paid in full.
Early planning ensures product availability. Make reservations early.
There will be a $30.00 changing fee assessed to all orders making changes within 5 days of an event. In some
cases, a change may not be able to take place.
A 50% deposit is required at the time
of reservation for orders over $200; payable by credit card only.
All equipment is for
rental purposes only, and it is understood that IndyBalloons shall not be held responsible for any accidents or damages
resulting directly or indirectly from the use of the leased equipment. IndyBalloons EXPRESSLY DISCLAIMS ALL WARRANTIES, EITHER
EXPRESSED OR IMPLIED INCLUDING ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, and neither
assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment. The customer
agrees to indemnify IndyBalloons from any claim, loss, damages to property, consequential damages, loss of income or any other
incidental damages caused by the negligence of lessee, together with attorney fees for defending any action brought as a result
of the lease of this equipment or Decor purchase.
G. DAMAGE WAIVER
IndyBalloons applies a 6% nonrefundable
damage waiver to the cost of all rental equipment. This cost covers wear-and-tear on the equipment and is NOT insurance. The
renter is not covered for damage, theft, vandalism, misuse, abuse or missing equipment. IndyBalloons does charge a replacement
cost for missing and/or broken equipment. customers are responsible for weather damage, theft, vandalism, abuse and misuse
of rented equipment. The damage waiver does NOT cover these instances. This fee is non-refundable.
Water is very destructive. Rain, drizzle, sprinkles, sprinklers, wet swim suits, etc. are all potentially damaging to any
type of equipment. Customer is wholly responsible to protect equipment from any source of water that is not a part of normal
equipment use. Renters will be charged total replacement cost and shipping of damaged equipment.
After making a rental reservation, the customer will be subject to a 30% nonrefundable cancellation fee if the entire reservation
is cancelled within 30 days of the event.
Once equipment or decor has been completed
or delivered, IndyBalloons is NOT responsible for inclement weather causing the delay or cancellation of an event, or damage
K. DELIVERY AND PICKUP CHARGES
Delivery fees are determined by delivery type, zip code and
Charges quoted for delivery also include pick-up. The minimum fee is $15.00. For Sunday delivery and/or
pick-up, there is a higher minimum charge.
L. BASIC DELIVERY - The
lowest cost form of delivery. Your items are delivered to a point immediately accessible to our truck tailgate,
usually your dock, driveway or garage.
M. CUSTOM DELIVERY - Your items will be carried to and from
a place beyond the truck tailgate, and if you wish, set up and taken down. Please contact us in advance of delivery/pickup
to arrange for these services so that your delivery will be appropriately scheduled and staffed. The fee for a custom delivery
is determined by the time required to honor your requests.
N. SECURITY AND WEATHER PROTECTION
items should be placed in a secure, weather protected place. DO NOT ALLOW RENTAL ITEMS TO GET WET!
O. DELIVERY TIMES
Delivery routes are finalized on the morning of delivery. Since time and care are part
of each delivery, a specific delivery time is not available. Our vehicles will deliver until their schedule is completed.
P. SPECIFIC DELIVERY TIME
A specific morning or afternoon delivery time may be arranged. There may
be an additional charge. Please call for a quote.
Customer must be present upon delivery
in order to sign all necessary paperwork. If you cannot be present, the paperwork must be signed in advance.
Delivery or pick-up during certain time periods may be subject to overtime charges, please ask for a quote.
S. EQUIPMENT USE
When accepting delivery of equipment, please learn to use the items rented. IndyBalloons
instructs each customer on safe use of the rental equipment. Instructions on proper use are sent with most items. Should an
item not work properly, please contact IndyBalloons immediately. IndyBalloons will either provide further instruction or will
replace the item. Also, when picking up or accepting delivery of equipment, it is the customer’s responsibility to be
sure all items reserved have been received. Provided the items are not correct, IndyBalloons wants to know about it immediately
in order to remedy the situation.
T. PREPARING RENTAL ITEMS FOR PICKUP
Rental items need to be returned
to their point of delivery in clean condition and prepared as they were delivered.
U. THANK YOU
IndyBalloons wishes to thank those of you who do
business with us.
We hope that your events are as much fun for you as they are for us to help you plan. If anytime you
have questions or concerns please give us a call.
We are here to help you. Have a great event!
EQUIPMENT MUST BE PROTECTED FROM THE ELEMENTS. Rental property must be protected from dew or bad weather. Do not leave items
out overnight. Property must be protected from risk of theft or vandalism.
A minimum fee of $50.00 will be charged for items left unprotected from the elements or left out overnight.
Additional labor or damage to rental property do require additional fees.
According to the rental
agreement the equipment must be properly cared for by the customer to protect from damage,
and unless otherwise contracted,
the equipment must be prepared for pick up by the renter.
The renter has the option of hiring labor to assist in
the setting up and tearing down of rental equipment; however, if the renter has not contracted for the additional labor, and
the pick up requires additional labor due to the renter’s improper or inadequate preparation for pick up, the following
charges will apply:
STEPS or STAIRS: WE DO NOT MOVE EQUIPMENT UP OR DOWN STAIRS. This requires a very high
additional labor cost. A minimum fee of $50.00 per trip traversing stairs will be charged for moving equipment up or down
stairs or steps.
ADDITIONAL LABOR BEYOND CONTRACTED SERVICE: Hourly rates on a delivery beyond a basic drop off
service is billed at $65 per hour with a one hour minimum.
PAYMENT – A valid major credit card is required for all rentals and decor deposits.
Most rental rates are daily. List prices are per item.
No reservation is accepted without
a valid credit card number. A 50% reservation deposit on Discover, VISA, MasterCard, or American Express may be required.
A cancellation fee of 30% charged for cancellations within 30 days of the event.
Delivery charge is based on delivery type (Basic Delivery or Custom Delivery), zip code and order size.
includes pick up for rentals.
Select Basic or Custom Delivery:
Basic Delivery: to your driveway
or dock. Basic Delivery does not go beyond the truck tailgate, and does not include going up or down stairs, carrying items
inside or setting up and tearing down. Customer must prepare all items for pick up. Items must be returned to delivery location
and restacked as they were at delivery. Items must be prepared for pick up to avoid extra fees. $30.00 minimum delivery fee.
Custom Delivery: includes moving items beyond the truck tailgate, and may include setting up and tearing down as requested.
Additional labor charges apply for these services; call for a quote.
We do not traverse steps or stairs with rental
Additional charges for additional labor.
$60/hour, 1/2 hour minimum.
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Prices effective 11/01/08 and are subject to change without notice.
Items are subject to availability.